Tech Tuesday: Nifty Tidbits for Google Drive

Considered as one of the most staple options and features available to Google, the Google Drive is never simply treated as a cloud storage option or file hosting service. It is an integrated machine, with different methods of optimization for many users. Many of us might be already familiar with its rather intuitive interface and environment, but here are a few more tidbits of knowledge about this service that you might find interesting.

Live file sharing is important in collaborative projects and in cases where more than one person is required to view or edit the file. But did you know that you can share the file live with a maximum number of 50 users on a single project? This may sound a little bit overkill for standard word-based documents, but don’t forget that files have separate sharing settings, which means that you can simply share the file as a read-only document for other team members within the same project.

Speaking of live file sharing, if you are unsure about an edit you want to make on a file on Google Docs, throwing it out as a suggestion might be the better option. The Suggest Edit option allows users to present direct editing changes to other users sharing the file, which are shown as text bubbles on the right side of the document editor. Should the edit be approved, the change can be implemented quickly with a simple click.

Keyboard shortcuts are a common feature of most programs and software. However, Google Drive has the option to provide a similar feature in the form of URL-based shortcuts. For example, if you need a new word document, you may simply type in the address bar and Google Drive will automatically create a new file of that type for you. In time, you may simply replace certain terms in the URL to use different shortcuts, which Chrome will be more than happy to save and memorize for you.

In the event that you need access to your files on Google Drive offline, you can always count on Google Drive Web App’s file sync option. It is a nice, simple feature that lets users automatically save selected files on a computer’s local storage and sync it with the same online file. For most other PCs, this might not sound as convenient, but for Chrome OS users, it is almost a must to use. If you don’t always want to sync the files, set the option separately on each computer by toggling “Sync Google Docs, Sheets, Slides & Drawings files to this computer so that you can edit offline” in Google Drive’s Settings.

Finally, always remember that Google Drive’s default interface works more or less like your local file explorer. Of course, the standard drag and drop upload option is there, but you can also drag and drop files and folders within the app itself. Oh, and don’t worry if you accidently dragged one important folder into another – you can simply undo the action conveniently, so long as you did not close the Google Drive window after doing it.

Christian Crisostomo
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