Kami for admin and business
Teacher Tips,  Work and Career

Kami for Business and Admin

Kami is primarily designed for classroom and educational use, but as a quality document annotator, it also has many applications for administration and staffroom tasks. Here are some of the most useful business functions of Kami and how you can use them in the office:

1.Opening and completing paperwork of all document formats (including PDFs)

Kami is a dynamic online collaboration and annotation platform. With Kami, you can create, edit, or enhance existing documents, including scans and PDFs. Using the array of Kami mark up and annotation tools you can easily fill in forms and edit PDFs. 

How to open a file in Kami

  1. Open Kami by clicking the purple K in the top right corner of your browser.
  2. Choose to Open From Google Drive or Open From Computer.
  3. Navigate to the right file and click on it, this will open it in Kami.


Using the Kami tools to complete paperwork

Kami’s tools are arranged in the black toolbar which appears on the left-hand side of the screen. Here is a summary of some of the most useful tools for administrative purposes:

Select Text 

  • Select Text allows you to interact with the file without creating annotations. You can also use it to copy and paste.
  • Hand tool can expressly navigate the file while enabling easy scrolling.
  • Select Annotations is used to select multiple annotations at the same time. 

Markup tools

  • Text Highlight for highlighting text in your Kami document.
  • Box Highlight to highlight a chunk of text or a section of the file. 
  • Strikethrough can cross out text—most useful for editing or proofreading.
  • Underline can help emphasize a point or draw attention to the area.

Text Box (Rich Text Editor)

This tool allows you to place text boxes anywhere in the document; perfect for filling in forms. Kami’s rich text feature also enables you to change text style, insert emojis, formulas, activate voice typing, and more.


The eraser tool removes shapes, text, signatures, and drawings that have been made onto your PDF. This tool has two modes: “All Annotations” and “Drawing and Shapes” only. 

Comment tools

  • Text Comment for simple typed thoughts attached to words, lines or paragraphs.
  • Voice Comment records your thoughts as a voice snippet.
  • Video Comment adds a video of you talking to your webcam or a relevant youtube clip.
  • Screen Capture records any action on your screen while you narrate what’s going on.

2. Signing a document

A common occurrence in office life is requiring signatures on digital documents. This often means printing out the document, physically signing it, and then re-scanning the pages to be emailed on. With Kami’s Signature Tool you can add your digital signature straight onto any file opened in Kami. 

  • Click the signature tool.
  • You will be prompted to either:
    • Upload an Image: load an image from either your local device storage or Google Drive, 
    • Draw signature: lets you sign directly onto the page using the touchscreen,
    • Draw Signature on Phone: provides a link for you to open on your phone so you can draw the signature onto that device and upload it to Kami.
  • When you have a signature stored in Kami you can simply drag and drop it to the appropriate position. You can also resize it to fit.

Check out the steps in video form here:

3. The OCR tool – Making a scanned document readable

The OCR feature (or Optical Character Recognition) is a technology designed to turn a scanned document or form into a fully digitally recognizable PDF. What does this mean exactly? Well, when you scan a document into a computer, it can’t read anything on it. In effect, the computer just sees the file as one large image. This is why you can’t interact with any of the features on the file, merely view it. 

The OCR tool allows the computer to actually read the scan you have given it and to recognize all the characters so that you can interact with the contents.

It’s important to use the OCR tool on scanned documents before loading them into Kami, as this ensures that all of Kami’s annotation tools will work properly. Remember if you ever find yourself having trouble selecting text with the tools, or if the Text to Speech is unintelligible, you are likely using a freshly scanned PDF that hasn’t been read by OCR. 

Where is the OCR tool?

Our OCR tool is can be found on:

  • The Kami app starting screen page, above your document options, OR
  • The Kami app menu bar, specifically the menu icon at the far left of your screen.  

If you open a PDF or scanned file you may also be prompted by Kami to run OCR with a pop-up message.

How to use the OCR tool 

Once you have clicked on the OCR tool, it will ask you to add the file you want to be read. You can do this by dragging and dropping your chosen file or selecting one from your Google Drive. 

Once the file has finished processing, you can download it or open it in Kami.

4. The Split and Merge Tool – merging  or separating multiple files

The Split and Merge Tool allows you to easily combine separate files into one master file, or do the opposite and split up one file into separate smaller ones. You can also delete pages, rotate individual pages, and rearrange pages. It is compatible with PDFs, and all Google file formats (Slides, Docs, .etc).

Where is the Split and Merge tool?

You can find the Split and Merge Tool next to the OCR button in either the:

  • Kami app starting screen page, above your document options, OR
  • Kami app menu bar, specifically the menu icon at the far right of your screen.  


How to use the Split and Merge tool 

Learn the steps to use the Split and Merge Tool complete with screenshots here: Split & Merge


5. Adding and deleting pages

Adding pages to a Kami file

Adding pages to forms or documents can be done quickly and easily using Kami’s add page function.

Add pages in Kami


Simply click the plus icon at the bottom of your document and choose from blank, lined, music notation, or grid lines.

Deleting pages from a Kami file

To delete a page from your Kami file head to the Split and Merge tool. 

  • Select the file you wish to edit from your computer or Google Drive and click Next.
  • The split mode will show you all of your document pages in order.

  • Find the page or pages you wish to delete and click the trash can icon beneath to remove the page.
  • When you have finished click the Export All button and save the edited file.

6. Sharing files

Using Kami’s share function you can give chosen participants access to your original file or you can provide collaborators with their own ready-made personal copy.

Learn how to do this for a number of file types here: Kami Sharing function.

Looking for more information?

There is no end of useful things you can do with Kami. Check out our resources for more tips and tricks:


Need help? Get in touch with our help centre.

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